Basketball club management software, one account for every team

Most clubs do not have a software problem. They have a shape problem. Every coach keeps the season somewhere sensible to them — a spreadsheet, a notes app, a paper binder — and none of those shapes match.

The cost lands on whoever tries to see the club as a whole. Asking eleven volunteers for their roster in a usable format is a job in itself, and by the time it arrives, half of it is out of date.

Club management software earns its place when the shape stops being a negotiation.

Each team has an owner and can invite assistants. Every assistant logs in as themselves, and can be restricted to the tabs they actually need.

• Per-tab permissions — the parent who keeps stats on Saturday does not need the injury follow-up.
• Several teams on one account — a coach running U13 and seniors switches between them in a tap, with the data kept separate.
• A season that stays with the team — when a coach leaves, the roster and history stay attached to the team rather than leaving with the laptop.

Every team gets the same tools, so nothing has to be re-explained when a coach moves up a category:

• Roster and availability — numbers, positions, injuries, who is actually there on Tuesday.
• Calendar — practices and games, shared with the squad.
• Practice plans and a drill library — see the practice planner.
• Playbook — sets drawn on a court, filed by category. See the playbook software.
• Live game stats — taken on a phone during the game, by one person.
• Player condition — reported by the players themselves. See wellness tracking.

This is the part clubs look at last and pay for first. A team belongs to the account that created it, and its history stays attached to the team rather than to one coach's notes.

The setup that works best is for the club's own account to create the teams and invite each coach onto theirs. When somebody leaves, you withdraw their access and invite the next coach, who finds the roster, the practice plans, the stats and the wellness history where they were left.

One limit worth stating plainly: ownership of a team cannot be transferred from one account to another. That is why it pays to create the teams from the account that will still be there in three years, not from a coach's personal one.

In a club, not everyone should see everything. The volunteer keeping the box score has no business in injury follow-up, and a parent helping with transport does not need a roster full of dates of birth.

Permissions are set per team, not per club: each coach invites their own assistants and ticks the tabs those assistants can open. Everyone logs in as themselves, no password is shared, and an access is withdrawn with one click the day somebody moves on. There is no cap on how many assistants a team can have — a head coach, an assistant, a stat keeper and a strength coach on the same team is a normal setup.

Players have their own separate access, limited to their team and their own data.

The subscription sits on a coach's account and covers one team; extra teams go on the same account at the same price each. A club running four teams therefore pays four times a single subscription, with nothing held back on any of them — no club tier, no per-seat licence for assistants, no module to unlock.

For a large programme, ask for a quote rather than adding lines one at a time. Either way, the cost is known in advance and the trial is fifteen days with no card.

HoopSync does not handle membership fees, licences or accounting, and it does not host video. Those belong to your federation's system and to whatever you already use for footage.

That boundary is what keeps the app usable by a volunteer with ninety minutes in a gym. Club platforms that try to cover administration and coaching in one product tend to be excellent at neither, and end up operated by nobody.

The honest way to judge this is not a demo for the committee. Give it to one coach for a season — the one who complains most about paperwork — and see whether the second season costs less than the first.

See the team management software for what a single coach gets, or the pricing for what a whole programme costs.